Usage of Debit Note

[sheriff]

Hi

I want to use Debit Note which is requirement from the Business. Can anyone tell me how to implement the Debit Note functionality, is there a way out. The version referred is 5.0

[Vinod]

Re: Usage of Debit Note

Hi sheriff,
whats the business scenario that you are looking forward for ? have u tried with options of claims ?

[sheriff]

Re: Usage of Debit Note

hi vinod

The Scenario is as follows:
If we have to collect money from a Service Provider then the is a requirement that we issue the Debit Note against a payment we have to make.

[sheriff]

Re: Usage of Debit Note

hi vinod

The Scenario is as follows:
If we have to collect money from a Service Provider then the is a requirement that we issue the Debit Note against a payment we have to make.

[bob_romijn]

Re: Usage of Debit Note

Hi Sheriff,

Do you mean "self-billing" of a service provider? So based on the shipments generate an invoice and tell the service provider what they have to pay?

In that case, yes, you can generate an invoice out of the shipments and create a voucher for that. The voucher should be send to an accounting system which takes care of the financial part.
At least this is how we implemented it.

Best regards,

Bob

[Vinod]

Re: Usage of Debit Note

Hi sheriff
Thanks ...well u can use the claims route and then try to link it with shipment etc...this can be adjusted in the financials ... pls. correct me if i am wrong in undertstanding......
Appreciate more guidance from all

Regards

[sheriff]

Re: Usage of Debit Note

Hi Bob

Yes you are right i am referring to the "Self Billing" procedure. We will issue Debit note for the amount which we dont pay, but Voucher would be created for the amount to be paid ??

[sheriff]

Re: Usage of Debit Note

Hi Vinod

Functionally speaking Claims can be used only if the Service Provider has caused any Material damage, but debit note can be issued for any kind of a non payment towards the Service Provider. As this is my understanding....

[bob_romijn]

Re: Usage of Debit Note

Hi Sheriff,

Perhaps I'm understanding you wrong, but you are not going to pay your service provider? That sounds a bit strange to me..... I have to admit it gives cost savings...

What we do is:
- Building the invoices
- Issueing the voucher (send to accounting system)
- Send the vouchers via report to the service provider
- Service provider sends an paper invoice based on the report we send them.
- Accounting system checks whether the service provider has send the adviced amount.

Of course you can have different scenarios on this:
- Once the voucher is sent to the accounting system, the accounting system can issue a debit (however I think it is a credit) note to the service provider.

Hope this helps.

Best regards,

Bob

[sheriff]

Re: Usage of Debit Note

hi Bob

Yes Normally we have to pay to the Service Provider. If there is any issue with the Service Provider and suppose if we have to pay him say USD 1000 and due an issue (for any reason) we have incurred some loss so we debit whole or in partial (in case of partial we pay him the balance amount) thereby we send a debit note. I hope u get my point.

[bob_romijn]

Re: Usage of Debit Note

Hi Sheriff,

Ok. Perhpas this is a better idea:

Create a negative amount to your shipment where you have the loss, assuming you have the ability to point out a shipment for habing that loss. At that moment it will result in a negative invoice for your carrier (Self billing or not).

If you don't have a shipment you can book your loss to, then the best it can be handled in the accounting system itself.

Best regards,

Bob

[sheriff]

Re: Usage of Debit Note

Hi Bob

Thanks for your continuous support.

Can u pls explain this sentence "If you don't have a shipment you can book your loss to, then the best it can be handled in the accounting system itself."

Also i have not tried using negative amounts, let me try it and let u know.

[bob_romijn]

Re: Usage of Debit Note

Hi,

Since it is relatively inpossible to create an invoice without a shipment matched to it, you can;t book your loss. However you can create a dummy shipment with an amount to it. It is not my preffered method, but it wil work.
I think at that moment you have to do somehting in your accounting/financial system to where the invoice/voucher will be sent anyway.

Best regards,

Bob